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Process automation and data dashboards for small businesses

Stop copying data from one program to another.

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Konai’s mascot fits two jigsaw pieces together, one violet and one blue.

What problem it solves

The same work, with fewer steps.

The same order, two ways. By hand, every step waits for someone to do it. Automated, it moves on its own and you only look at what needs a decision.

Path of an order, by hand and automatedBy hand: the order arrives by email, someone opens and reads it, copies the data into the software, lets production know, notes the stock in the sheet and replies to the customer; there are waits between each step. Automated: the order arrives by email, is read automatically, is entered in the system, production gets the alert, stock is updated and only what’s unclear reaches you.By handeach step waits for a personThe orderby emailA personreads itRetypesthe dataTellsproductionLogs stockby handAnswersthe customerAutomatedruns on its own, in orderThe orderby emailAuto-readEntered inthe systemProductionis alertedStock isupdatedOnly doubtsreach youPath of an order, by hand and automatedBy hand: the order arrives by email, someone opens and reads it, copies the data into the software, lets production know, notes the stock in the sheet and replies to the customer; there are waits between each step. Automated: the order arrives by email, is read automatically, is entered in the system, production gets the alert, stock is updated and only what’s unclear reaches you.By handAutomatedThe orderby emailA personreads itRetypesthe dataTellsproductionLogs stockby handAnswersthe customerThe orderby emailAuto-readEntered inthe systemProductionis alertedStock isupdatedOnly doubtsreach you

Example diagram. Every business has its own path.

What we do

What can run on its own.

  • A person, seen from behind, looks at a sales and margin dashboard on their desk monitor, with revenue, orders and margin by product.

    Data and dashboards

    We turn your data into dashboards and useful information for decisions, without relying on manual spreadsheets.

    • KPIs
    • Reports
    • Alerts
    • Tracking

  • Orders and delivery notes

    They arrive by email and are entered without typing.

  • Emails

    They’re sorted, answered or passed to the right person.

  • Quotes and reports

    They build themselves from the data you already have.

  • Alerts

    You get an alert when something needs attention.

  • Data entry

    Information moves from one program to another without copy and paste.

How it looks in action

The orders inbox, up to date on its own.

Every incoming email is read and handled: the order is logged, the quantity change alerts production and the delivery note updates stock. You only look at what needs a decision.

Orders inbox

Example
  • Distribuciones ArneloOrder 4413order_4413.pdf

    Order logged: 12 items, no typing

  • Talleres BriventalQuantity change on order 4412

    Order updated and production alerted

  • Suministros QuintabeDelivery notedelivery_note_0921.pdf

    Receipt logged and stock updated

  • Workshop (internal)Shift work reports

    Production report sent to management

Data and dashboards

Your data, in a dashboard that makes sense.

The sheets you already have become a dashboard with what matters in view. Drag the line: the stock control sheet turns into a dashboard that flags what needs ordering.

How it is now: your stock sheet

Demo data

Warehouse stock

Ferretería Lumbral

Today · 9:40

Example with made-up data

  • Active items2,416
  • Below minimum23▲ 5 this week
  • Orders on the way93 arrive today
  • Stock value€186.4k▼ 2.1%
Critical items
  • M6 × 30 screw120 / 500Below minimum
  • 200 mm cable tie85 / 300Below minimum
  • 8 mm nylon plug340 / 400Below minimum, order on the way
  • Neutral silicone18 / 24Below minimum, order on the way
  • Duct tape58 / 50Tight
  • Nitrile glove M610 / 200OK
Goods in and out

Units per week, from W34 to W41. In: 1700, 1900, 1500, 2300, 2000, 2100, 1800, 2600. Out: 1820, 1640, 1950, 2110, 2240, 1980, 2310, 2190.

Restock
  • M6 × 30 screwSuministros QuintabeOrder 1,500 pcs
  • 200 mm cable tieSuministros QuintabeOrder 900 pcs
  • 8 mm nylon plugOrder PC-0871Arrives Thursday

Dashboard gallery

Sales, production, appointments, collections, stock and calls: six example dashboards, each with its own way of working.

See the six dashboards

How to hire us

Fixed price before we start.

  1. A first 20-minute meeting

    You tell us your case. With that we size the project.

  2. Fixed price

    We give you a fixed price: you know what it costs before we start.

  3. Built to measure

    The call or chat agent adapted to your business, the dashboard with the data and layout you need, or the automation of the process you want off your plate.

  4. Up and running, with maintenance

    Once it’s running, we stay by your side: maintenance, service monitoring and the option of future changes.

Questions

Frequently asked questions

Can it connect to my ERP?

It depends on the ERP and whether it allows external connections. We look into it before making you a proposal and tell you clearly whether it’s possible and how.

What if the automation fails?

We have monitoring that alerts us to any issue without you having to keep an eye on it, and we respond within 24 calendar hours at most.

Do I have to change software?

In most cases, no. We adapt to the software and infrastructure you already use.

Shall we talk about your case?

A first 20-minute meeting, with no commitment, to look at your case and decide where to start.

Request an assessmentCall the demo